Template in Word and PDFTemplates for dismissal and the end of the contract

Employer notice letter template for Belgium, ready to fill in

With this letter you end an open-ended employment contract with a notice period. It states the length in weeks and the start date, and goes by registered post or bailiff. Miss one of these elements and the notice is void: you then pay compensation in lieu of notice. The template is in Dutch and French.

Figures in this template checked on

When do you use this employer notice letter?

You dismiss an employee on an open-ended contract, and they work their notice or you release them from work on full pay. If they must leave straight away, use the template for dismissal with compensation in lieu of notice. The registered letter takes effect on the 3rd working day after posting, and notice starts the following Monday.

How to fill in the employer notice letter

  1. 1

    Work out the notice period from the real seniority and the contract start date. Count earlier contracts with the same employer, and agency work in the same role up to 1 year at most.

  2. 2

    Fill in the length in weeks and the start date as a date: the Monday after the week in which the letter takes effect. Do not state an end date: illness or holiday during the notice period suspends it.

  3. 3

    Choose whether the employee works their notice or is released from work. The reasons for dismissal are optional. If you give them in writing and in concrete terms, you no longer have to answer a request under CBA 109 later.

  4. 4

    Have the letter signed by someone who can represent the company, and send it by registered post or bailiff. Handed over in person or sent by email, the notice is void.

  5. 5

    With notice of 30 weeks or more, make an outplacement offer by registered letter within 4 weeks of the start of notice.

The text of the template

Below is the Dutch text, as used in Flanders. The fields to fill in are in square brackets. In the Word file they are highlighted.

Aangetekend

[Naam werknemer], [adres]

[Plaats], [datum van verzending]

Betreft: opzegging van uw arbeidsovereenkomst

Geachte [mevrouw/heer] [naam],

Wij zeggen uw arbeidsovereenkomst voor onbepaalde duur op met een opzegtermijn van [aantal] weken. De opzegtermijn begint op maandag [datum].

Tijdens de opzegtermijn [werkt u verder volgens uw gewone uurrooster / bent u vrijgesteld van prestaties met behoud van loon].

[Optioneel: De concrete redenen van dit ontslag zijn: ...]

Met vriendelijke groeten,

[Naam, functie, handtekening, ondernemingsnummer]

Disclaimer

This template gives general information and follows the rules in force on 8 October 2026. It is not legal advice, and no rights can be derived from it. Your joint committee, your work rules and the facts of your case may call for a different text.

Employer notice letter

Unsure about your situation?

Your dedicated contact at Business Centrum looks at it for your situation, together with Acerta, before you send it.

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More explanationThe rules behind this template, with worked examples and the pitfalls, are inDismissal letter employer template for Belgium: three models and the traps that void notice

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