Templates

Employer letter templates for Belgium, in Word and PDF

16 templates from our guides, ready to fill in: from the notice letter to the work rules. Each template comes in Word and PDF, in Dutch and French, with an explanation of when to use it and how to fill it in. Free, no form to complete.

01

Templates for dismissal and the end of the contract

  1. Employer's notice letter

    Employer notice letter template for Belgium, free in Word and PDF: notice with a start date and length, sent by registered post, with fields and a checklist.

  2. Notice letter in the first six months

    Notice letter for the first six months in Belgium: the short notice for contracts starting from 1 August 2026. Free Word and PDF template with fields to fill in.

  3. Notice letter for a fixed-term contract

    Fixed-term contract notice letter for Belgium: the employer's template for the first half of a fixed-term contract, free in Word and PDF, with an explanation.

  4. Dismissal letter with compensation in lieu of notice

    Dismissal letter with compensation in lieu of notice in Belgium: the employee leaves at once and you pay. Free Word and PDF template with fields and an explanation.

  5. Dismissal letter for serious cause

    Dismissal for serious cause letter template for Belgium: two models, dismissal and facts in one letter or the facts afterwards. Free in Word and PDF, in Dutch and French.

    Model A: ontslag en feiten in één brief · Model B: kennisgeving van de feiten na een ontslag

  6. Agreement to end the contract by mutual consent

    Mutual termination agreement template for Belgium: end date, compensation, final settlement and full and final discharge. Free in Word and PDF, in Dutch and French.

  7. Reply to a request for the reasons for dismissal

    Dismissal reasons letter under CBA 109: the registered reply with the concrete reasons, a free Word and PDF template with the deadlines, in Dutch and French.

  8. Outplacement offer

    Outplacement offer letter template for Belgium: the registered offer of 60 hours of support, general scheme and employees aged 45 and over. Free in Word and PDF.

  9. Letters for medical force majeure

    Medical force majeure letter templates for Belgium: the registered notice that starts the procedure and the letter that ends the contract. Free in Word and PDF.

    Brief 1: start van de procedure · Brief 2: einde van het contract

02

Absence and sanctions

  1. Written warning

    Written warning letter to an employee in Belgium: the facts, the article of the work rules and the receipt. A free Word template and PDF, in Dutch and French.

  2. Formal notices for unauthorised absence

    Letters to an absent employee in Belgium: two formal notices for unauthorised absence, with a deadline. Free templates in Word and PDF, in Dutch and French.

    Eerste aanmaning · Tweede en laatste aanmaning

03

Employment contract and work rules

  1. Addendum to the employment contract

    Employment contract addendum template for Belgium: a new schedule, working hours and pay, signed by both parties. Free in Word and PDF, in Dutch and French.

  2. Schedule in a part-time employment contract

    Part-time employment contract in Belgium: template clauses for a fixed or variable schedule, with weekly working hours. Free in Word and PDF, in Dutch and French.

    Variant 1: vast uurrooster · Variant 2: variabel uurrooster

  3. Non-compete clause

    Non-compete clause template for an employment contract in Belgium: duration, area, compensation and waiver, with the salary thresholds. Free in Word and PDF.

  4. Work rules: chapters and clauses

    Work rules template for Belgium: the chapters on working time and sanctions, plus three clauses on illness. Free in Word and PDF to adapt, in Dutch and French.

04

Payroll

  1. Garnishee declaration

    Garnishee declaration template for employers in Belgium: what you send within 15 days, with pay, payday and other garnishments. Free Word and PDF.

How to use these employer letter templates

  1. 01

    First read the explanation with the template: when to use it, and which deadlines and formal rules apply.

  2. 02

    Fill in the fields in square brackets. A notice letter, a dismissal for serious cause and an outplacement offer go by registered post.

  3. 03

    In Flanders you write in Dutch, even to an employee who speaks another language. The French version is for Wallonia or, in Brussels, for a French-speaking employee.

  4. 04

    If in doubt, have it checked before you send it. A formal error in a dismissal quickly costs compensation in lieu of notice.

Have an employment contract drawn upA full employment contract?Here you find clauses for the schedule and a non-compete, and an addendum. We draw up a full employment contract for you, in line with the law and your joint committee.

Every figure in the templates comes from our register and was checked against the official source, last on .

Letter templates

Rather have someone check it for you?

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