Template in Word and PDFTemplates for dismissal and the end of the contract

Outplacement offer letter template: the registered offer, ready to fill in

Outplacement is mandatory with notice or compensation in lieu of notice of at least 30 weeks, and for employees aged 45 or over with at least 1 year of service and shorter notice. You offer 60 hours of support by registered letter. It does not apply to dismissal for serious cause. The template is in Dutch and French.

Figures in this template checked on

When do you send this outplacement offer letter?

After a dismissal that falls under one of the two schemes. Under the general scheme, with notice, you make the offer no later than 4 weeks after notice starts; with compensation, no later than 15 days after the contract ends. Do not mention the offer only in the notice letter: a separate registered letter makes the deadline easy to prove.

How to fill in the outplacement offer letter

  1. 1

    Choose the scheme: the general one, with notice or compensation of 30 weeks or more, or the one for employees aged 45 or over. The reply period in the letter differs.

  2. 2

    Fill in the provider and, with compensation in lieu of notice, the value of the support excluding VAT.

  3. 3

    Send the offer in a separate registered letter, within the deadline of your scheme.

  4. 4

    Under the general scheme with compensation, you deduct 4 weeks' pay, even if the employee refuses the offer.

The text of the template

Below is the Dutch text, as used in Flanders. The fields to fill in are in square brackets. In the Word file they are highlighted.

Aangetekend

Betreft: aanbod van outplacementbegeleiding

Geachte heer, mevrouw [naam],

Naar aanleiding van uw ontslag, betekend op [datum], bieden wij u outplacementbegeleiding aan van 60 uur, georganiseerd door [naam dienstverlener, adres].

[Bij een opzeggingsvergoeding: De waarde van deze begeleiding bedraagt € [bedrag] exclusief btw.]

De begeleiding [start op ... / wordt in onderling overleg met u en de dienstverlener ingepland].

Wij vragen u ons binnen [algemene regeling: 4 weken na dit aanbod / 45-plusser met vergoeding: 1 maand na dit aanbod / 45-plusser met opzeg: 1 maand na het einde van de opzeg] schriftelijk te laten weten of u het aanvaardt, met een aangetekende brief of met een geschrift dat wij voor ontvangst tekenen. [Algemene regeling: Zonder antwoord binnen die termijn geldt het aanbod als aanvaard.]

Met vriendelijke groeten,

[Naam, functie, handtekening]

Disclaimer

This template gives general information and follows the rules in force on 8 October 2026. It is not legal advice, and no rights can be derived from it. Your joint committee, your work rules and the facts of your case may call for a different text.

Outplacement

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Your dedicated contact at Business Centrum looks at it for your situation, together with Acerta, before you send it.

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More explanationThe rules behind this template, with worked examples and the pitfalls, are inIs outplacement mandatory in Belgium? When to offer it and what forgetting costs

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